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    Executive Assistant - Dublin, Ireland - Cpl

    Cpl
    Cpl Dublin, Ireland

    3 days ago

    CPL background
    Full time
    Description

    Executive Assistant

    • How will this role have an impact?

    The Executive Assistant will be a key support for the Cordavis Executive Leadership team, managing schedules, meetings, expenses, and various work-related projects. They will act as the primary gatekeeper for the executives, assisting in prioritizing and communication with stakeholders both internally and externally in a professional and timely manner. This position involves a wide range of strategic and tactical high-level executive administrative tasks, requiring discretion and judgement in all aspects of the role. As Cordavis continues to grow in Ireland, there are fantastic opportunities to contribute to creating a diverse, inclusive, and positive work environment that fosters growth for both yourself and the broader team. Through scheduling, travel coordination, and workshop planning, you will play a crucial role in connecting our US and Ireland-based teams.

    • What will you do?

    The responsibilities of this role include:

    • Supporting stakeholders in daily activities, including managing meetings and schedules
    • Maintaining and managing constantly changing calendars across multiple time zones using MS Office
    • Responding promptly and confidentially to internal and external inquiries professionally
    • Handling expenses and preparing expense reports
    • Coordinating travel arrangements
    • Assisting in organizing internal and external events in various offices
    • Collaborating with stakeholders to plan and execute team-building activities, offsites, and social events/lunches
    • Providing support in onboarding logistics for new and expanding teams
    • Assisting in creating meeting agendas, documenting minutes, and ensuring timely follow-up on action items
    • Completing special projects as assigned

    We are looking for someone with:

    • 5-10 years of experience supporting C-level Executives
    • Proven experience in travel booking and meeting coordination
    • Ability to effectively manage and prioritize complex schedules involving internal and external stakeholders
    • Strong communication skills and a knack for fostering meaningful relationships
    • Adaptability and thrive in a dynamic, fast-paced, and geographically diverse environment
    • Proficiency in creating presentations
    • Familiarity with the US healthcare sector is a plus

    About Cordavis

    Cordavis is dedicated to providing safe and affordable medications to the US market in partnership with FDA-approved pharmaceutical manufacturers. Our focus is on ensuring quality control and global supply chain continuity for Cordavis branded products. We are committed to promoting equal employment opportunities and maintaining an inclusive environment where differences are valued.

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