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    Executive Assistant - Dublin, Ireland - Red Chair Recruitment

    Red Chair Recruitment
    Red Chair Recruitment Dublin, Ireland

    15 hours ago

    Default job background
    Description

    Executive Assistant & Administrative Coordinator
    Our client is a professional body representing numerous businesses in Ireland and is currently in need of an Executive Assistant & Administrative Coordinator to join their team.

    Reporting directly to the CEO, you will have the following responsibilities:
    • PA Duties:
      - Diary management, travel arrangements, meeting organization
      - Uploading documents for Board meetings and assisting the CEO with committee nominations
      - Handling new registrations, paperwork for co-op setups, and rulebook amendments
      - Maintaining and submitting setups and amendments via CORE portal
      - Proofing and formatting rulebooks, file management, auditing files
      - Liaising with external stakeholders and Co-op management
    Additional Administrative Duties:
    • - Producing annual reports, mail merge, calendar maintenance
      - Creating PowerPoint presentations, managing facilities
      - Maintaining databases & CRM, handling email distribution lists
      - Answering calls and queries, creating and distributing newsletters
      - Assisting other departments, managing archives, organizing conferences
      - Monitoring email inboxes, providing administrative support to internal committees
    Event Management:
    - Organizing company events, maintaining the event list
    Website Management:
    - Maintaining websites with Wordpress, uploading content
    Requirements:
    - Experience in HR and General Administration with strong PA skills
    - Proficiency in setting up meetings and event management
    - Familiarity with CRM systems like CORE, Database administration, compliance, and GDPR
    - Good IT skills, knowledge of Access database or similar, MS Office
    - Proficiency in Wordpress, desktop publishing skills, Adobe software (InDesign, Illustrator, Photoshop, Acrobat)
    - Updating websites and/or managing newsletters

    Benefits:
    - Pension plan, holidays
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