Financial Controller - County Wicklow, Ireland - Cpl

Description

Our client, a leader in the Hospitality Sector is currently hiring a Financial Controller to join their team. Super opportunity for the right candidate

Role: Financial Controller.

Reporting To: General Manager.

Responsible For: Financial accounts & financial function.

The Finance Department Team.

Scope & General Purpose of Job:

Responsible for the overall financial planning and analysis, forecasting, budgeting, and internal control of the business. To ensure that robust internal control in line with best practice are in place across the company and to ensure they are being followed by all.

1. Reporting to and collaborating closely with the General Manager to ensure that all the objectives under the finance key result areas are achieved.

2. Responsible for the timely financial reporting to management and owners/shareholders as per the deadlines set out.

3. Responsible for the overall outcomes of the finance department, including the day to day running details of the finance department and in compliance with all statutory obligations and company policy.

4. To mobilise and provide focus and direction to the finance departmental team.

5. To ensure the company meets all its financial deadlines and financial statutory obligations.

Responsibilities and duties to be conducted by the department including but not limited to:

· Responsibility and accountability for the financial performance of the business with key focus on the effective operation of the accounting and financial control activities

· To monitor and control all aspects of the finance function to include financial reporting and planning, budgetary control and control of financial systems and procedures.

· Manage the weekly, monthly, and yearly reporting including end of year reporting and forecasting process.

· Preparation and presentation of year end accounts for the management, shareholders and the annual audit & to provide support to ensure the external audit process are successfully completed.

· Prepare annual audit file/pack and consult with auditors during and at the year end and answer all queries.

· Preparation and presentation of timely monthly accounts including profit & loss, balance sheet and reconciliations, bank reconciliations statement and cash flow statement projections for the Management and Shareholders.

• To ensure nominal postings in respect of accruals, prepayments, stock, and other adjustments month end accounts.
  • Cash and Bank reconciliations.
  • Monitor and control all sales revenue and expense streams, including cash, payroll, general expenses, working capital and credit management.
  • Oversee accounts payable and accounts receivable functions as follows:
  • To monitor the debtor's ledger and ensure the team chase up any monies outstanding and to produce a monthly debtors report.
  • The transfer of information from debtor's ledger to nominal ledger at the end of month.
  • To ensure that all purchase invoices received, having matched them with the appropriate purchase order and to maintain a creditors ledger.
  • To ensure information transfer from creditors ledger to nominal ledger at the end of month and reconcile records against creditors statements received and produce monthly Creditors report.
  • To reconcile all control accounts, including verification of balances & resolution of outstanding items

· To comply with all the finance acts & any other relevant legislation.

· Manage correspondence and calls from suppliers seeking payment and to arrange payment of their accounts on a weekly/monthly basis as per the terms agreed.

· To ensure that the finance department conveys a professional image of the company to clients at all times.

· To manage and oversee the finance departments compliance with all Finance acts, purchasing, financial policies & procedures, insurance, IT, legal policies, and regulatory guidelines including GDPR at all times.

· Effectively manage timely communication of financial performance to management.

· To ensure the employee payroll is processed on micro pay on a weekly basis and to arrange the online payment of the salaries & wages to all employees, and to liaise with employees and the tax & social welfare offices on matters arising from the payroll.

· To produce the various weekly reports for the general manager, such as the weekly revenue, stats & wage summary reports

· Preparation of capex report for SFL and ROK when required and in line with agreed deadlines.

· Responsible for all statutory returns including but not limited to CSO returns, VAT PAYE/PRSI, RCT and P30 statutory returns etc. and ensure full compliance with statutory filing deadlines.

· Review and ensure all financial internal audit procedures are in place and robust.

· Review internal audit procedures that are in place regularly.

· Work with senior management to develop business plans and strategies to increase profitability.

· To reply in a timely matter with correspondence in relation to the areas mentioned above such as debtors, creditors, payroll, tax, rates, car tax & insurance, and licences etc

· To have a collaborative team role with management in the compilations of annual budgets.

· Ensure there are adequate communication with all departments on a regular basis in relation to discrepancies in invoices or lodgements.

· Manage and support all finance team members.

· To compile any other finance reports the company requires in assisting with the proper management of the business.

· To ensure the highest possible finance and accounting standards & systems are practiced

· Oversee departmental rosters and training in the finance department in conjunction with Human Resources (HR).

Other

· Understand all relevant legislation including GDPR and the implications on the operation of the Company

· Ensure that safe and healthy working practices are always implemented.

· Aware of the emergency procedures.

· Ensure that security measures and procedures and robust internal control in line with best practice are in place.

· Conduct any reasonable requests as requested by senior management.

· To attend and actively participate in meetings and training both on and off the job as scheduled and required.

Key Competencies

Budgetary control/Financial awareness:

Understands the industry and the business challenges and issues. Understands the operation in terms of revenue, cost, and profitability.

· In conjunction with senior management, prepare and agree budgets that will be presented to the shareholders/owners yearly.

· To be familiar with all expenditure Help identify areas where the scope to become more profitable is and continuously work on this.

· Closely monitor weekly/monthly financial performance indicators and agree corrective action.

· Ensure that purchasing and stock levels are controlled by those responsible.

· To contribute to the overall profitability of by highlighting all costs anomalies, including all purchasing and storage of materials and stock, payroll, heat, light & power, repair & maintenance etc and by flagging any/all anomalies.

· Keep up to date with global trends and development in business, the economy and technology.

People management and development:

· Agree developmental objectives for self and the team and ensuring these are achieved.

· Work closely with HR to ensure effective people management in the department.

· Planning to ensure adequate people resources are always available.

· Ensuring team are regularly appraised and developed in accordance with an established appraisal structure.

· Regularly reviewing individual and team performance against objectives and providing feedback though on the job, 1:1 and team meetings.

· Ensuring working conditions and conditions of employment are such as to encourage stability and to ensure a high level of morale.

· Ensuring staffing levels are at optimum level within the budgetary labour constraints set.

· Carrying out interviews as required and being involved in making effective recruitment decisions.

Communications:

Communicates clearly and concisely, both orally and in writing. Shows confidence in communication to a wide range of audiences. Presents information in professional and open manner. Sees communication as a two-way thing and has good listening skills.

· Appreciates the need for communication with the team to achieve the desired objectives and results based on budget and to maintain motivation.

· Sees the importance in dealing with issues effectively.

· Influence and support others to achieve the required results.

· Has excellent listening and perception skills.

· Attends regular meetings with the own department team and management team to monitor progress and non-progress and to communicate ideas and information.

· Ensure that the relevant personnel are kept informed of financial information pertaining to their department.

Planning & organising. Plans, organises, monitors, and keeps control of assets, resources, and timescales.

Plans effectively to ensure that things happen on time and without problems. Think ahead to pre-empt issues that could arise with certain events or bookings and ensure these are dealt with in advance.

· Plans collaboratively with other departments.

· Sets challenging long, medium, and short-term goals for department based on the company's overall objectives.

· Looks at things well in advance to minimize last minute crises.

· Can prioritise own work and knows when to delegate responsibility to ensure the maximum effectives of time and self.

· Ensures that everyone is working to standardises procedures and in line with statutory obligations.

· Manages own time to ensure maximum effectiveness.

· Assists all HOD's as required on any finance queries.

· Gets all reporting obligations and paperwork completed as per the deadlines set out.

Manage Department:

To be responsible for all aspects and functions and outputs of the department

· Communicating effectively with the finance team.

· Delegating effectively with the finance team.

· Constant development of self and others in the finance team.

· Fostering a productive work environment in the department.

· Achievement of competitive advantage in terms of quality, service, cost, and versatility.

· Support and lead the staff by embracing hands on approach, which fosters good example and respect from the team members.

Problem Solving

Does not panic in the face of difficult situations. Deals effectively and calmly with situations as they arise. Readily identifies solutions and finds innovative ways to overcome challenges encountered.

· Identifies problem areas and resolves them.

· Considers a wide range of alternatives when making decisions and takes all relevant factors into account.

· Exerts a calming influence and reacts objectively rather than emotionally, gathering all the facts before making decisions.

· Brings knowledge, experience, and perspective to problems.

· Copes effectively with stressful and/or busy/challenging situations.

· Follows through on problems/ issues.

· Ensure that adequate procedure is in place in the department, and they are being followed through.

For more information, please contact

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