Company Secretariat Officer - Dublin, Ireland - State Street

Description

Who we are looking for

Excellent individual who will provide State Street legal entity Boards, Committees and Governance Forums under the State Street Ireland banner with secretarial support.

This role can be performed in a hybrid model, where you can balance work from home and office to match your needs and role requirements.

Why this role is important to us

You will be joining the team that plays an important role in the overall success of the organization.

Join us if making your mark on the long-lasting client relationships we build is a challenge you are up for.

What you will be responsible for

As Company Secretarial Officer you will

• Ensure the accurate preparation and issue of board agendas, board papers and minutes for all board meetings/committees in adherence with internal procedures and Company Law and, where appropriate, convening and minuting annual / extraordinary general meetings of shareholders.
• Follow up on decisions made at board and general meetings in order to provide an update at the next meeting.
• Maintenance of legal entity minute books including updating of statutory registers on electronic database (Blueprint).
• Ensure compliance with the local regulatory bodies, (ie Central Bank of Ireland, Companies Registration Office) as well adherence to the SSC Legal Entity Governance Standards and any applicable Corporate Governance Code to which the legal entity ascribes to.
• Assist with all audits (External and Internal) and internal Compliance Testing Risk Management.
• Update of department procedures and checklists as and when changes occur.
• Act as a channel of communication and information for independent non-executive directors (INEDs) and non-executive directors (NEDs).
• Review developments in Corporate Governance and Company Law.
• Ensure compliance with the Legal entity Constitution / Memorandum and Articles of Association and ensuring safe keeping and proper use of the Company Seal.
• Act as a role model and mentor to the junior members of the Company Secretariat team.
• Establish and monitor an effective oversight framework to ensure that issues are appropriately identified, escalated and resolved. This includes ensuring that appropriate management information is received, considered and challenged as appropriate at intervals proportionate to the risks

What we value

These skills will help you succeed in this role:

• Detail orientated
• Excellent communication and prioritization skills, is a problem solver and enjoys working with people and working to tight deadlines
• A demonstrated attention to detail is also required
• Time management
• Supervisory skills
• Interpersonal skills
• Operational Excellence stiving for high standard and timely delivery to Board / Committees

Education & Preferred Qualifications

• 3 + years company secretarial experience in same or related industry
• BA/BSc and/or ICSA qualification required
• Knowledge of financial services sector preferable
• Fully qualified Company Secretary (ACG) or equivalent qualification
• Computer literacy
• Minute drafting

Are you the right candidate? Yes

We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don't necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You'll have access to Flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

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