Administrative Assistant - Dublin, Ireland - Lincoln Recruitment Ltd

Lincoln Recruitment Ltd Dublin, Ireland

9 hours ago

Description

Our client located in Rathfarnham, Dublin is in search of an Administrative Assistant to join their team for a 2-year Fixed Term Contract.

Key Responsibilities:

Producing organizational reports and analytics for nurse management and regulatory purposes in an accurate and timely manner.
Diary management, organizing and planning meetings and events as needed.
Managing workforce planning and rostering of Nursing and Healthcare staff.
Establishing, implementing, and reviewing systems.
Completing projects and various administrative tasks assigned by the Director of Nursing and/or designee.
Preparing meeting minutes and correspondence when necessary.
Updating and maintaining organizational information systems.
Implementing and maintaining an efficient and effective filing system.
Maintaining accurate and up-to-date records and databases.

Qualifications & Experience Requirements:

The ideal candidate should possess a recognized and relevant third-level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI) and a minimum of 3 years post-qualification administrative experience.

Experience should cover:

Proven administration experience in a hospital/healthcare or similar environment.
Workforce Planning and Rostering experience.
Excellent verbal and written communication skills.
Strong time, task, and diary management experience.
Thorough knowledge of data protection practices, policies, and procedures.
Demonstrated ability in building effective relationships with internal and external stakeholders.
Proven capability to work both operationally and strategically.
Ability to multitask, prioritize, and work independently.
Strong presentation skills and proficiency in IT.
Capacity to thrive in a dynamic office setting, maintaining high professional discretion and confidentiality.

Skills:

Administrative Assistant Healthcare

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