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    Part time - Dublin, Ireland - Tallaght University Hospital

    Tallaght University Hospital
    Tallaght University Hospital Dublin, Ireland

    1 week ago

    Default job background
    Part time
    Description
    Job Title: Administration Assistant, Grade IV
    Part-time Permanent (2 days/3 days alternate weeks)
    Reference No:
    Department / Directorate: Neurology/Psychiatry Department, Medical Directorate
    Reports to: Line Manager or Deputy
    Tallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of implementing a new hospital that has already delivered on the opening of a new renal unit, day surgery centre, step down facility in the community and the start of building works on a new ICU extension. It is an exciting time to join the TUH team and one of Ireland's main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.

    TUH is one of Ireland's largest acute teaching hospitals, adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3,500 people on staff and more than 50 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is also a national urology centre, the second largest provider of dialysis services in the country, a regional orthopaedic trauma centre and a designated trauma unit.

    TUH is one of the two main academic teaching hospitals of Trinity College Dublin - specialising in the training and professional development of staff in areas such as medicine nursing, health and social care professionals, emergency medicine and surgery, amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.

    TUH Vision and Values
    The vision of the Hospital is "People Caring for People to Live Better Lives" through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
    Our TUH CARE values – for patients, their families, our community and staff are:
  • C ollaborate – together and with our academic and care partners
  • A chieve – our goals, positive outcomes and wellbeing
  • R espect – for patients, each other and our environment
  • E quity – for patients and staff
    • At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.

    purpose of the role:
    The Administration Assistant, Grade IV will be responsible for ensuring the smooth running of the administration support for the Neurology/Psychiatry department.

    overview of role:
    Key Duties and Responsibilities
  • Provide general administrative support to the department / Clinical staff
  • Deal with telephone queries relating to the department function
  • Type and file all general correspondence and documentation in relation to the work of the Department
  • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner
  • Liaise with Consultants and their Multi-disciplinary Teams where appropriate
  • Ensure correspondence with GP's/other Hospital's is dealt with in a timely manner
  • Provide clinic cover and support to team members as appropriate
  • Locate charts outside of medical records where required
  • Maintain efficient general office procedures as appropriate to the post
  • Process and facilitate in the collation and presentation of data in relation to research projects and work undertaken by the Department
  • Provide Medical secretarial support when required
  • Use of computer packages relevant to the role
  • Carry out any other duties, which may be assigned from time to time
    • Qualifications & Experience required
    Must have:
  • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent
    • Or
  • Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
    • Or
  • Have satisfactory relevant experience which encompasses demonstrable equivalent skills
    • And
  • 1 year of administration experience
  • Practical experience of Microsoft office i.e. Word, Excel, Outlook, PowerPoint
  • Fluent command and understanding of the English language to include spoken and written word
    • Desirable:
  • Administration experience in a Healthcare environment
  • Experience of using iPIMS or another electronic Patient Management System
  • Experience of Medical typing or using Dictate or other transcription system
  • Experience of receptioning OPD clinics
  • Knowledge of Managing Referrals and Wait lists
  • Knowledge of admitting/discharging patients
    • Reward & Recognition
  • Remuneration is in accordance with the Department of Health Consolidated Salary Scales, grade code 0558.
  • The appointment is a permanent, part-time role
  • The annual leave entitlement is 27 working days per year pro rata . The leave year runs from 1st April to the 31st of March each year.
  • Normal working hours are 35 worked over10 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.
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