- Establishing Forward Calendars, and meeting planning processes and procedures;
- Co-ordinate, arrange and attend Committee meetings
- Managing meeting dates and calendars
- Drafting Minutes for review by the Chair and Committee members
- Post meeting actions, including, Circulation of Actions etc.
- Review and distribution of papers
- Managing the Committees performance, self-assessment & skills evaluations
- Arranging new Committee members induction process
- Provision of documentation to Internal and External Auditors and Regulators
- All other Company Secretarial Administrative Duties as appropriate
- The Management Committee Secretary will partner with the existing Board Secretaries to ensure consistence of governance between the Board and Executive Committees.
- Good minute taking and note taking skills are essential
- Attention to detail
- Works well as part of a multi-jurisdictional team and ability to travel to Dublin as required;
- Ability to prioritise and manage high volume workload
- Works well under pressure
- "No surprises" approach in communicating issues
- Strong influencing skills
- Fluency in English language required
- Graduate or Associate of the Institute of Chartered Secretaries and Administrators preferred
- Graduate in Law, Governance, Compliance or Business preferred
- Understanding/experience in Financial Services would be advantageous
Citibank Europe - Dublin, Ireland - 02623 Citibank Europe plc
Description
The Citi Europe Management Committee Secretary drives excellence in Governance and consistency of approach in respect of the Governance Committees for Citi Europe legal Entities and certain Citi Europe Committees.
We are open to considering candidates with a paralegal, or more general legal background who have demonstrable experience in corporate governance. Company Secretarial work is an extremely good way of gaining exposure to key stakeholders and an understanding of business decision making. This opportunity will provide unique insights into Citi during a time of growth in Europe.
This role will report directly to the Strategy & Governance Lead within the Europe CAO Office .
The Assistant Company Secretaries will work as a small team who will be responsible for all Company Secretarial Duties to several Management Committees.
The team will be required to work with the Chairs of each Committee to
Key personal attributes
Qualifications
This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.
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Job Family Group:
Business Strategy, Management & Administration
Job Family:
Business Management
Time Type:
Full time
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