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  • Office Administrator - Dublin - Greenman

    Greenman
    Greenman Dublin

    3 weeks ago

    Default job background
    Description

    About Us

    Greenman Investments is an authorised Alternative Investment Fund Manager. Our funds exclusively invest in German food dominated retail parks and food retail warehouses. Greenman's largest Fund – Greenman OPEN, with an AUM of over €1 billion is Germany's largest food dominated Real Estate Fund.

    The Role

    This role is responsible for overseeing daily operations to ensure smooth reception, office organisation, and administrative tasks.

    Main Responsibilities

    • Reception:
    • First point of contact for phone calls, answering all calls in a courteous manner and either forwarding onto the right contact or taking messages.
    • Meet and greet brokers, clients, and visitors to the office.
    • Manage inbound and outbound post, including logging of post received, scanning of post for various departments, arranging registered post and couriers.
    • Decorate the reception and office for Christmas and events.
    • Run errands and shop when required.
    • Office Organisation:
    • Organise and schedule meetings for external clients and internal teams.
    • Ensure kitchen areas, office rooms, and toilets are stocked with necessary items, e.g., handwashes, hand sanitizer.
    • Ensure snack cupboard and stationery cupboard are stocked and supplies are in order.
    • Review suppliers on an ongoing basis to save money and improve supply processes.
    • Liaise with IT regarding printers, internet, phones, and maintenance for the organisation and presentation of the office.
    • Organise information filing and storage, utilising office space effectively.
    • Liaise with the office cleaner/cleaning company when necessary.
    • Office/HR Administration:
    • Oversee and coordinate office administration procedures, including ISO records.
    • Assist with record keeping of Annual leave/Sick leave.
    • Demonstrate the broker portal to brokers.
    • Assist brokers with portal queries.
    • Support the distribution team and fund services team with broker packs, subscriptions, and administrative duties.
    • Work on administrative projects, including data integrity, cleansing, and input.
    • Perform ad-hoc duties as assigned.
    • Travel Bookings:
    • Manage travel bookings for employee and broker trips, including flights, online check-ins, hotels, car rentals, flight transfers, restaurants, and other trip details.
    • Events:
    • Assist the Marketing & Technology department with client and employee events.
    • Support the HR department with employee events.
    • Liaise with external clients/suppliers to organise events.

    The Person

    • Education:
    • A qualification in office administration or a related field is advantageous.
    • Experience:
    • At least 2 years of experience in a similar position.
    • Proficiency in Microsoft Office/Email/CRM systems.
    • Abilities:
    • Excellent organisation skills.
    • Excellent customer service skills.
    • Excellent telephone manner.

    Benefits

    • Competitive remuneration and bonuses.
    • Development opportunities, including education and training support.
    • Pension contribution.
    • Internal career progression, promoting from within the company (over 60% of senior management were appointed internally).
    • Opportunities to travel to European offices.
    • Amazing parties and events.
    • Discretionary days at Christmas.

    Salary: Dependent on experience + Bonus.

    Contract: Indefinite

    Greenman Investments is an Equal Opportunities Employer


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