Facilities Coordinator - Dublin, Ireland - Aramark
Description
Job Description
We are seeking a Facilities Coordinator to deliver a high standard of facilities service within a leading LAW firm based in Dublin 2
Job Responsibilities
• Create and maintain a safe working environment for visitors and staff who work within the building by implementing regular inspections and walk throughs of the premises and identifying any potential issues for action.
• Manage all couriers, post and deliveries and carryout inhouse deliveries when required.
• Provide a reprographics service to include printing & scanning
• Complete morning set up of meeting rooms and board room configurations when required
• Preparing offices/rooms for events and meetings, by ensuring that meeting rooms and board rooms are sufficiently stocked with meeting room essentials such as snacks, water & tissues etc.
• Maintaining an inventory of consumables and placing orders in advance of depleting stock levels.
• Carry out specific cleaning guidelines on equipment, such as coffee machines water softeners, filtered taps, dish washers, etc.
• Manage day to day issues as they arise in a professional and prompt manner by adhering to either the clients service level agreement or expectancy.
• Monitor meeting room calendars in order to plan accordingly any additional equipment required such as AV etc.
• Manage car parking requests for staff and visitors.
• Manage access control cards and keys for visitors, contractors and staff.
• Provide support and updates to the Client's Liaison when required on all relevant issues that arise on the premises.
• Ensure that operational standards at the building meets the clients' requirements.
• To be vigilant to any Health, Safety and Welfare risks in the development and bring any concerns to the attention of the FM manager and the Client's Liaison.
• Assist in the arrangements for additional cleans after functions and conferences training that maybe held on the client's premises
• Liaise with the Building Manager and FM Manager, clients and all staff working at the building.
• Assist the FM manager for the premises by ensuring that all contractors are carrying out their maintenance in accordance with the criteria detailed in the Planned Preventive Maintenance Schedule
• Ensure that all compliance services for the premises take place and are recorded for insurance requirements
• Ensure any sustainability programs or procedures by either the client or the company are implemented.
• Ensure that the client's requirements for staff food provisions such as fruit, snacks are ordered as instructed by the client representative.
Qualifications
• Fluent English.
• At least 3 years' experience in corporate or similar environments.
• Strong communication and organisational skills
• Energetic and motivated individual
• Able to use own initiative
• Candidate must have a positive outlook and be a keen problem solver
• Good MS Excel, Word and Outlook Skills
• A team player with excellent attention to detail
• On occasion, attend maintenance testing may be required outside of normal office hours
About Aramark
Northern Europe - Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
Northern Europe - About Aramark
Aramark is a leading service and solutions provider in Northern Europe. We proudly support clients, partners and customers in food, facilities management, property services, and retail solutions. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing — a new challenge, a sense of belonging, or just a great place to work — our focus is helping you reach your full potential. Learn more about working here at
All applications will be treated in the strictest confidence. Aramark Northern Europe is an equal opportunities employer.