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  • Office Administrator - Leinster - SIS Pitches Ireland

    SIS Pitches Ireland
    SIS Pitches Ireland Leinster

    3 weeks ago

    Default job background
    Description

    The ideal candidate will play a key role in the organisation and efficiency of daily office operations. From scheduling client meetings and site movements to communicating between departments, they will be responsible for completing multi-level tasks in a professional and timely manner.

    Main Objectives

    • To assist directors in providing a professional, effective, and best-value service to all clients as required.
    • Assist with organisational operations of SIS International (Ireland), including liaison with team operatives.

    Responsibilities / Accountabilities / Tasks

    Finance Administration

    • Summarise and check all invoices as required relating to the business, reconciling delivery notes to invoices received and purchase orders to comply with ISO procedures.
    • Update new client accounts database and maintain existing client account details.
    • Liaise with key suppliers, place purchase orders, and review invoices, including clear tracking and accounting.
    • Liaise with directors for preparation of daily new accounts, and checking of existing client accounts and related invoice summary checks.
    • Make bookings for accommodation and flights for directors, managers, and operatives as required.
    • Update stock control sheets.
    • Act as first responder to incoming telephone calls, relating to the business where clients will be your point of contact for scheduled visit dates.
    • E nsure incoming calls are effectively and quickly transferred to the correct receiver or that messages are taken and distributed clearly and in a timely manner.
    • Produce and update the weekly movement planner and distribute.
    • Assist directors as directed, particularly in relation to operative diary movement and organization of travel and accommodation for scheduled maintenance visits.
    • Assist with preparation and issuing of quotation offer letters for new or existing clients, as requested by directors.
    • Assist in production, filing, and distribution of certification documents as required, and assist the team.
    • Manage schedule, including renewals letters, etc.
    • Undertake any other duties as may be required from time to time but remain within the competency and skills of the post-holder.
    • Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
    • Excellent written and verbal communication skills.
    • Ability to multi-task, organise, and prioritise work.
    • Business Administration Qualification is advantageous.
    • Previous experience in an administrative role is advantageous.

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