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  • Administrative Assistant - Dublin - Dublin Institute for Advanced Studies

    Dublin Institute for Advanced Studies
    Dublin Institute for Advanced Studies Dublin

    1 month ago

    Default job background
    Description

    About DIAS and the Role

    The Dublin Institute for Advanced Studies (DIAS) is a leading academic research institution with a strong presence in Astronomy & Astrophysics, Celtic Studies, Geophysics, and Theoretical Physics. We are seeking an experienced Administrator to join our Astronomy & Astrophysics Section at DIAS Dunsink Observatory.

    Our Astronomy & Astrophysics Section is a vibrant and inclusive community of over 30 researchers working on various projects including planetary science, solar physics, space weather, star formation, and high-energy astrophysics. As an Administrative Assistant, you will provide essential administrative support to our Section, working closely with academics, technical staff, and students to ensure the day-to-day running of their research and engagement activities.

    Duties and Responsibilities:

    1. Front of House Reception Duties: Greet visitors and contractors, providing a warm welcome to our facility.
    2. Administrative Support: Assist staff and students with tasks such as recruitment, finance, and other administrative duties.
    3. Liaison with Central Administration: Establish and maintain effective communication with DIAS's central administration team.
    4. Event Planning and Coordination: Support the planning and execution of seminars, conferences, public events, and other activities within the Section.

    Ideal Candidate Profile:

    1. Organizational Skills: Strong ability to manage multiple projects simultaneously, meeting competing deadlines.
    2. Financial Administration Experience: Proven experience in managing petty cash, expense reports, and other financial duties.
    3. Communication Skills: Excellent written and verbal communication skills, with attention to detail and accuracy.
    4. Technical Skills: Proficiency in Google Suite, with experience in event management a plus but not essential.

    This full-time, two-year appointment comes with a salary in line with the DIAS Clerical scale, which ranges from €29,793 to €46,947. Further details on the position can be found on our website. To apply, please submit your application through our online e-recruitment system by 17:00 local Irish time. Queries about the position can be directed to astrophysics@dias.ie.

    We value diversity and inclusion at DIAS and are committed to creating a welcoming environment for all candidates.


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