Facilities Coordinator - Dublin, Ireland - Savills

Description

The Role / Location

The main function of this role is to provide Facilities Management support to our prestigious client and oversee day to day operations onsite. The candidate must be able to manage a fast-paced environment. Strong planning and co-ordination skills are essential, with management of various stakeholders at the building the fulcrum of this role.

This will be a largely customer facing role being the first point of contact for the property based at the main concierge desk.

Key Responsibilities

• Manage facilities operations in the property.
• This will be a largely customer facing role being the first point of contact for the property based at the main concierge desk.
• Have a strong work ethic, pro-active attitude, keen desire to learn and develop their career and willingness to take ownership of a project.
• Process access requests for the building and organising meetings.
• Handling communication with contractors undertaking maintenance on site.
• Managing and updating contractor log, noting delivery results and contractor documentation via Savills Dashboard system.
• Preparation of financial and operational reports for the central Savills Facilities Management team
• Serving as a Savills representative at Client Meetings.
• Ensure that Health and Safety actions identified in Audits are implemented in a timely manner.
• Work closely with the Central Facilities Management and H&S Compliance Manager.
• Manage the onsite Planned Preventative Maintenance planner in conjunction with Savills systems.
• Working with the Property Manager to ensure that planned maintenance and project expenditure does not exceed budgets.
• Generating new ideas for cost savings and further developing site sustainability.

Skills, Knowledge and Experience

• Experience in Building Service Management / Concierge Management / Customer Services Management / Security.
• Ability to prioritise with good problem solving and decision-making skills.
• Establish and manage relationship with contractors to ensure quality and compliance of works in line with company policy and guidelines.
• Ensure efficient planning and response relating to planned and reactive maintenance work required on site.
• Previous experience in a customer facing role.
• Must have strong financial awareness to manage service charge budgets.
• Awareness and management of Health & Safety.
• Strong communication and interpersonal skills.
• Have a relevant qualification/experience aligned to Building Management/Concierge Management/Customer Services Management / Security, or demonstrable record of continuous personal development.
• Must have excellent IT skills and systems software experience.
• Experience in working on multiple projects simultaneously.
• Have strong self-management, organisational and administration skills.
• High attention to detail.

Savills Ireland is an equal opportunity employer.

Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone's talents and abilities and where diversity is positively promoted.