Receptionist/HR Administrator - Ashbourne - Orpea Group Ireland

    Orpea Group Ireland
    Orpea Group Ireland Ashbourne

    6 days ago

    Orpea Group Ireland background
    Description

    The HR/Office Administrator is responsible for providing administrative support to the Director of Nursing and other members of the team. This includes answering incoming calls, greeting visitors, and managing correspondence. The role also involves preparing management reports, maintaining staff attendance records, and ensuring compliance with company policies and procedures.

    Main Responsibilities

    • Answer incoming telephone calls and forward them to appropriate personnel or departments.
    • Greet visitors and guests professionally and direct them to the appropriate destination.
    • Monitor visitors/guests access and collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries.
    • Schedule appointments and provide a PA service to the Director of Nursing.
    • Carry out various ad hoc duties and administer office equipment such as fax, photocopier and computer.

    Administration

    • Prepare and issue regular Management Reports within prescribed timescales.
    • Ensure accuracy and timely reporting of Payroll details to Head Office.
    • Maintain Staff attendance records and ensure accuracy of daily rota.
    • Maintain complete files for Residents and Staff Members in line with the Company's policies and procedures.
    • Provide administrative / secretarial support to the Home Manager.

    Training & Development

    • Attend mandatory training days/courses and take responsibility for record keeping of all training.
    • Maintain standards of professional knowledge and competence.

    Health & Safety

    • Report immediately any illness of an infectious nature or accident incurred by a Resident, colleague, self or another.
    • Understand and ensure implementation of the Nursing Home's Health and Safety policy and Emergency procedures.
    • Promote safe working practice in the Nursing Home.

    General

    • Ensure confidentiality of information gained in the course of duty.
    • Notify the Nursing Home Manager and Office Manager of inability to work and return to work from all periods of absence.
    • Ensure security of the Nursing Home is maintained at all times.
    • Adhere to all Company policies and procedures.

    Requirements

    • Good numerical and general administrative skills.
    • Knowledge/experience of Microsoft Office specifically MS Word, MS Excel and email.
    • Friendly, positive, confident, well-presented and customer-focused.
    • Professional telephone manner.

    Desired Qualifications and Experience

    • ECDL qualification or equivalent.
    • Qualification and/or previous experience of accounting computer packages.
    • A knowledge and understanding of the legislation relevant to the role.

    Job Details

    • Job Type: Full-time, Permanent.
    • Pay: From €14.00 per hour.
    • Expected hours: No less than 40 per week.
    • Benefits:
      • Company events.
      • Food allowance.
      • On-site parking.
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Ashbourne