- Supports company operations by maintaining office systems and processes.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
- Supervise and Schedule office activities to meet operating requirements.
- Determine, plan, and direct workflow.
- Develop and monitor internal controls.
- Analyse workflow issues and implement workable solutions.
- Ensure adherence to quality standards.
- Perform administrative support functions, such as data management, creating reports, drafting correspondence, and preparing basic financial accounts.
- Develop effective working relationships with staff and stakeholders.
- Provide necessary training, guidance, and motivation to staffs
- Works with business clients and real estate services team to ensure real estate, mail services and space needs are met.
- Oversight of contract suppliers and vendors including invoice tracking & review.
- Reception duties, including greeting visitors, organising building passes, screening telephone calls when meetings are held on-site
- Meeting room coordination – including catering / room arrangements.
- Arrange conference rooms, AV equipment, dial in numbers and videoconferencing facilities as required.
- Order and maintain stationery, and other general office supplies
- Operates and maintains various office equipment inc. Printer, postal machine etc
- Maintains office files and records in accordance with internal procedures
- Responsible for ensuring the business operates a safe and healthy working environment for all staff and contractors and for members of the public who visit its premises.
- Processing expense claims, ensuring that these comply with company policy.
- Updating spreadsheets and Outlook with internal and external contacts
- Assist with local onboarding, issue IT equipment, access card to new starters and organise Health and Safety Training.
- IT set up and ordering new laptops
- Managing and additional ad-hoc office projects as needed
- Administrative support to the Executive Assistant
- Good team player
- Proactive self-starter
- Flexibility to align with the business needs of the team as they evolve
- Excellent organization and time management skills
- Methodical, logical approach with good attention to detail
- Ability to multi-task to perform effectively under pressure and to adapt to change
- Constant enthusiasm, can-do, and positive approach to tasks and situations, as well as requests for action outside the normal scope of duties.
- Forward-thinker
- Proven track record in effective communication and managing change and work processes
- Minimum 3 years experience as office/facilities manager with administrative experience.
- Proven track record in organizing and maintaining accurate office record systems.
- Outstanding communication skills; fluent in written and spoken English.
- Ability to effectively use and maintain office equipment
- Solid knowledge of Microsoft Office
- Outstanding communication skills
-
Front Office Supervisor
9 hours ago
Dalata Hotel Group plc Dublin, IrelandFront Office Supervisor – Clayton Hotel Cardiff Lane · We have a fantastic new vacancy for Front Office Supervisor in the excellent 4* Clayton Hotel Cardiff Lane located in front of the Bord Gais Energy Theatre by the Docklands. · We offer free gym membership to our fully equip ...
-
Middle Office Loans Supervisor
1 week ago
State Street Drogheda, Ireland Full timeJob Specification · Division: International Fund Services Ireland Reporting To: Middle Office Manager (Officer) · Roles ReportingTo This Position: Associate 2 · Purpose of Role: Loan Trade processing, confirmation and lifecycle management · Specific Duties: · Within this global m ...
-
Reservation Agent
5 days ago
Maria Logan Recruitment Dublin, IrelandReservations Agent - Dublin Maria Logan Recruitment have an excellent opportunity for a Reservations Agent to join this busy 4 Star Hotel in Dublin City. In this role, your charm and personality will be the first point of contact for guests. You will enjoy working in a busy envir ...
-
Duty Manager
4 days ago
Maria Logan Recruitment Dublin, IrelandDuty Manager - €32-35K - 4* Hotel - Dublin City Centre A fantastic role for a career minded individual awaits you in this 4* Hotel in Dublin City Centre. The successful candidate will have an in-depth knowledge of the hotel industry with an emphasis on Food and Beverage and Front ...
-
Site Engineer
4 days ago
Concast Group Dublin, IrelandSite Engineer / Supervisor Concast require a Site Engineer/Supervisor, to install structural precast concrete on site. Established in 1975, Concast are leading precast concrete design and manufacturers, working on major structures such as car parks, office blocks, retail centres, ...
-
Security Officer
4 days ago
DTwo Dublin, IrelandDoor Supervisors - THURSDAY - SUNDAY - Evenings/Late Door MUST HAVE - PSA Door Supervisor Licence Candidate Requirements: Minimum 2 years experience working within the Security Industry. Experience working in a Busy Bar and/or Nightclub Environment. FETAC Level 4 Qualification in ...
-
Store Supervisor
5 hours ago
Vans Dublin, IrelandAre you looking for a chance to lead from the front and drive consumer experience in one of our stores? · We're looking for a motivated, enthusiastic Store Supervisor (14.50€ per hour, perm, full-time 40h) to join our Kipling team based in Arnotts, Dublin . · As a supervisor ...
-
Clerical Officer Grade 3
2 days ago
Orange Recruitment Ltd. Dublin, IrelandOrange Recruitment are seeking to hire a Grade III Clerical Officer in Dublin 15. The main purpose for this role is to provide administrative support. You will report to the General Manager or the other nominated manager/supervisor on duty. The role of Clerical Officer (CO) can v ...
-
Auditor
5 hours ago
Brown Brothers Harriman & Co. Dublin, IrelandAt BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application · What You Can Expect At BBH: · If you join BBH you will find a collaborative enviro ...
-
Senior EHS Advisor
4 days ago
ICDS Group Dublin, IrelandSenior EHS Advisor Dublin City €70k-80k + Vehicle + Benefits Our client, a leading tier-1 Irish main contractor are currently seeking a Senior EHS Advisor for a large (high-rise) building project in Dublin City. Requirements Responsible for monitoring of the Companys EHS Manageme ...
-
Customs Clerk
6 days ago
Aramex Dublin, IrelandRole Overview Join our team at Aramex Limited as a Customs Data Entry Clerk located in our Dublin depot. This is an exciting role well suited to an ambitious professional looking for a new challenge and being part of a hardworking and collaborate team. Aramex can offer career dev ...
-
Private Equity Fund Accounting Supervisor
5 hours ago
Quest Recruitment Dublin, IrelandAbout the Company: · Our client is a well-established and highly respected Financial Services provider, specializing in Private Equity Fund Accounting. Since its establishment in 2016, their Private Equity Fund Accounting Team has experienced remarkable growth. As a US company w ...
-
Cash Office
6 days ago
Calor Dublin, Ireland Full timeThe Cash Office & Invoicing Supervisor will report to the Accounting Manager in Calor Gas's head office based on the Long Mile Road, Dublin 12. · This is a permanent full time role and will be office based. · The primary purpose of the role is to ensure prudent and necessary bus ...
-
GMP Team Leader
1 week ago
Apleona HSG Facility Management Dublin, IrelandAdvert Text The GMP Shift Team Leader ensures the smooth running of the site adhering to the Site Service Level Agreement and Services Specification. Soft Services GMP Shift Team Leader will play the role to assist in the provision of an efficient and effective cleaning service ...
-
Quality Control Inspector
6 days ago
Johnson Controls International Dublin, Ireland Full timeWhat you will do · As a Quality Control Inspector you will check, document and troubleshoot to ensure our products meet the high production standards required by ourselves and our customers. You will possess strong interpersonal skills, an ability to discuss and influence inspect ...
-
Security Supervisor, Dublin 17
6 days ago
Manguard Plus Ltd Dublin, Ireland Permanent, Full timeManguard Plus is one of Ireland's leading private security service providers, offering clients professional solutions to their security needs. With offices in Dublin, Belfast, Kildare, Waterford, London and Chester, we manage security contracts throughout Ireland and the UK. · Du ...
-
Store Supervisor
1 week ago
VF Corporation Dublin, Ireland Full timeAre you looking for a chance to lead from the front and drive consumer experience in one of our stores? · We're looking for a motivated, enthusiastic Store Supervisor (14.50€ per hour, perm, full-time 40h) to join our Kipling team based in Arnotts, Dublin . · As a supervisor i ...
-
Store Supervisor
6 days ago
Kipling, a VF Company Dublin, Ireland Full timeAre you looking for a chance to lead from the front and drive consumer experience in one of our stores? · We're looking for a motivated, enthusiastic Store Supervisor (14.50€ per hour, perm, full-time 40h) to join our Kipling team based in Arnotts, Dublin . · As a supervisor i ...
-
Restaurant Supervisor
1 week ago
Gourmet Food Parlour Dublin, Ireland Permanent, Full timeAt Gourmet Food Parlour, we have an exciting opportunity for a hardworking, enthusiastic and ambitious Restaurant Supervisor to join our team in Santry. · The ideal candidate should be skilled at handling interpersonal communications, managing teams, and creating an extremely pos ...
-
Healthcare Supervisor
5 days ago
Connected Health IE Dublin, Ireland Permanent, Full timeJoin our team as a Healthcare Supervisor based in North Dublin. Do you have experience in a healthcare setting with Level Supervisory Management? Apply with us today As a Healthcare Supervisor you will support and assist with your care team development alongside spot checks, clie ...
Senior Admin/ Office Supervisor - Dublin, Ireland - Cpl Healthcare
Description
Senior Admin /Office Supervisor– Job Description
The Senior Admin role is critical to the success of Cordavis as we grow.We are looking for an individual who can represent the Cordavis culture as the first person external and internal visitors see when they arrive, while also ensuring that the office runs smoothly, and business objectives are met.This will include maintenance of the office facilities and equipment, procuring supplies, coordinating meetings and off-site planning and other general administrative duties.We are looking for a proactive, smart, polite, and friendly individual, who can support the Cordavis team and our partners when on-site.
Senior Admin/Office Supervisor - Job Responsibilities:
What We're Looking For:
Background Experience Desired:
About Cordavis
We supply safe, affordable medications to the U.S. market through our partnership with FDA-approved pharmaceutical manufacturers. Our top priority is to guarantee quality control and global supply chain continuity as we commercialize Cordavis branded products.
We are committed to equal employment opportunities for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
To learn more about how we're driving outcomes and making healthcare work better, please visit us at
#J-18808-Ljbffr