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- To assist the directors in providing a professional, effective and best value service to all clients as required.
- Assist in the organisational operations of SIS International (Ireland), including liaison with team operatives.
Finance Administration:
- To summarise and check all invoices as required relating to the business, reconciling delivery notes to invoices received and to purchase orders to comply with ISO procedures.
- To update new client accounts database and maintain existing client account details.
- Liaising with key suppliers, placement of purchase orders and reviewing of invoices, including clear tracking and accounting.
- Liaising with the directors for the preparation of daily new accounts, and checking of existing client accounts and related invoice summary checks.
- To make the bookings for accommodation and flights for directors, managers & operatives as required.
- To update the stock control sheets.
Call Management:
- To act as first responder to incoming telephone calls, relating to the business where clients will be your point of contact for scheduled visit dates.
- To ensure incoming calls are effectively and quickly transferred to the correct receiver or that messages are taken and distributed clearly and in a timely manner.
Office Administration:
- To produce and update the weekly movement planner and distribute.
- To assist the directors as directed, in particular in relation to operative diary movement and organization of travel and accommodation for scheduled maintenance visits.
- To assist with the preparation and issuing of quotation offer letters for new or existing clients, as requested by directors.
- To assist the production, filing, and distribution of certification documents as required and to assist the team.
- To manage the schedule, including renewals letters etc.
Other Duties:
- To undertake any other duties as may be required from time to time but that shall remain within the competency and skills of the post-holder.
- To comply with all company health, safety and environmental management policies, works procedures, and instructions to ensure a safe and healthy workplace.
- To be aware of and fulfil your duties in relation to health and safety in the workplace, to promote your own safety, that of your colleagues and all personnel in your workplace.
- To report to a manager any safety or environmental hazards and risks, including incidents and near misses, of which you become aware in the workplace, including faulty or defective machinery or equipment.
- To operate workplace machinery in a safe manner and if trained and competent to do so.
- To wear all personal protective equipment as directed.
- To comply with all company policies and procedures as apply to your role and/or your employment generally, ensuring that you represent the Company to the highest business and ethical standards.
- To report immediately any instances of bribery or corruption of which you become aware, or approached regarding.
- To behave with respect and dignity towards your colleagues and all personnel in the workplace and to report in confidence any unacceptable behaviour, in particular bullying and harassment.
- To contribute towards the continual improvement of the business in terms of the corporate objectives and good governance of the SIS Group.
Office Administrator - Leinster - SIS Pitches

6 days ago

Description
Job Title: Site & Office Administrator
Reporting to: Ireland Directors
Location: Office-based
Main Objectives:
Responsibilities / Accountabilities / Tasks:
Key Interfaces:
External:
Internal:
Health & Safety:
Compliance & Social Responsibility:
Minimum Requirements:
Previous administration experience is essential for this role.
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Office Administrator
BHA Construction- Leinster
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Office Administrator
Centre for Effective Services- Dublin
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Office Administrator
The Wheel- Dublin
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Office Administrator
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Office Administrator
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Office Administrator
O'Sullivan Motors Roscrea- Dublin
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Office Administrator
GleeMed Ltd- Dublin
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Office Administrator
Matrix Recruitment Group- Leinster
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Office Administrator
TN Ireland- Dublin
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Office Administrator
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Office Administrator
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Office Administrator
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Office Administrator, Dublin
TN Ireland- Dublin
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Senior Office Administrator
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Senior Office Administrator
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ACCPRO- Dublin
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Murex- Dublin
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Office Coordinator/ Administrator
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Office Administrator, Santry
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Office Administrator New
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