- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
Human Resources and Administration Team Leader - Ireland - PARETO SECURITIES AS
Description
Human Resources and Administration Team Leader
Danish Refugee Council , one of the world's leading humanitarian NGOs, is currently looking for a highly qualified and motivated Human Resources and Administration Team Leader in Kharkiv.
DRC has been operating in Ukraine since 2014, currently DRC employs over 650 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter, MPCA/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
Overall purpose of the role
Ensure that agreed HR & Admin work plans & activities in the area are implemented. Responsible for people management of employees. Supervise and provide technical support to the Human Resources and Administration Team members
Geographic scope: Kharkiv and Sloviansk offices .
This role has an area focus and ensures compliance to DRC procedures and guidelines at area level. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks.
Main responsibilities
Administration
• Oversee offices and guesthouses functionality ensuring proper and timely maintenance.
• Responsible for work permit/visa applications for expatriate staff.
• Create and maintain a robust filing system, including the archiving of key documents.
• Process all necessary agreements, permits and licenses necessary for DRC's operations in Kharkiv and Sloviansk offices in timely manner.
• Prepare monthly payroll and ensure that all payroll changes are captured every month.
• Ensures distribution of area office staff lists on a monthly basis.
• Supervise and provide technical support to the HR & Admin team.
• Ensure compliance with DRC & donor procedures and that cost-effective processes are employed at all times.
• Ensures completion and submission of necessary Admin reports in timely manner.
• Participate in areas monthly meetings such as Operations Team Meeting, BFU meetings, Quarterly meetings.
• Ensure all Administration budgets are utilized effectively and before grant closure. Follow up on under/over spending.
• Assist in developing, establishing, maintaining, archiving and auditing HR and administrative systems.
• Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality.
• Monitor and ensure successful completion of staff performance
• Lead all national recruitment process in the area; ensure compliance with DRC recruitment procedures
• Prepare staff contracts for new staff in timely manner
• Plan, conduct and follow up on boarding/induction of new staff
• Conduct regular Code of Conduct training
• Ensure implementation of DRC HR policies and procedures; including frequent training to staff on HR policies.
• Update national staff insurance lists and report on accidents to the Insurance Company.
• Conduct and maintain casual roster list at area level.
• Lead exit process and monitor clearance by exiting staff in coordination with logistics and safety department.
• Manage leave and absence plans.
• Ensure HR reports are completed and submitted in timely manner.
• Under the direction of the Area Manager and working with the country HRA team, study new government legislation and make recommendations for updating policies in order that they comply with Ukrainian Law.
• Ensure all staff have updated job descriptions.
• Provide professional guidance & support to staff, and advocate for staff so as to ensure that their rights as employees are realized.
• Prepare and schedule are induction for staff
As Team Leader the post-holder is responsible for the following:
• Accountable for people management of employees, usually working in the same area of work.
• Accountable for ensuring that agreed work plans and tasks set by the Manager are implemented on time.
• Hiring and termination of employees and conducting performance appraisals (closely overseen by the next-level manager)
Reports to Head of Support Services with Technical Supervision from the HR Manager
Roles reporting to this position: Human Resources and Administration staff
Required experience and competencies
• At least 3 years' experience in relevant field
• Full professional proficiency in English
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC's values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Required education Master's degree in relevant field is highly desirable
We offer
Contract length: Open-ended contract upon successful completion of the three-month probation period. Band: G management
Designation of Duty Station: Kharkiv with potential travel to Sloviansk
Start date: As soon as possible
Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for National Staff.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 3rd March, 2024
Human Resources and Administration Team Leader
Danish Refugee Council , one of the world's leading humanitarian NGOs, is currently looking for a highly qualified and motivated Human Resources and Administration Team Leader in Kharkiv.
DRC has been operating in Ukraine since 2014, currently DRC employs over 650 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter, MPCA/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
Overall purpose of the role
Ensure that agreed HR & Admin work plans & activities in the area are implemented. Responsible for people management of employees. Supervise and provide technical support to the Human Resources and Administration Team members
Geographic scope: Kharkiv and Sloviansk offices .
This role has an area focus and ensures compliance to DRC procedures and guidelines at area level. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks.
Main responsibilities
Administration
• Oversee offices and guesthouses functionality ensuring proper and timely maintenance.
• Responsible for work permit/visa applications for expatriate staff.
• Create and maintain a robust filing system, including the archiving of key documents.
• Process all necessary agreements, permits and licenses necessary for DRC's operations in Kharkiv and Sloviansk offices in timely manner.
• Prepare monthly payroll and ensure that all payroll changes are captured every month.
• Ensures distribution of area office staff lists on a monthly basis.
• Supervise and provide technical support to the HR & Admin team.
• Ensure compliance with DRC & donor procedures and that cost-effective processes are employed at all times.
• Ensures completion and submission of necessary Admin reports in timely manner.
• Participate in areas monthly meetings such as Operations Team Meeting, BFU meetings, Quarterly meetings.
• Ensure all Administration budgets are utilized effectively and before grant closure. Follow up on under/over spending.
• Assist in developing, establishing, maintaining, archiving and auditing HR and administrative systems.
• Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality.
• Monitor and ensure successful completion of staff performance
• Lead all national recruitment process in the area; ensure compliance with DRC recruitment procedures
• Prepare staff contracts for new staff in timely manner
• Plan, conduct and follow up on boarding/induction of new staff
• Conduct regular Code of Conduct training
• Ensure implementation of DRC HR policies and procedures; including frequent training to staff on HR policies.
• Update national staff insurance lists and report on accidents to the Insurance Company.
• Conduct and maintain casual roster list at area level.
• Lead exit process and monitor clearance by exiting staff in coordination with logistics and safety department.
• Manage leave and absence plans.
• Ensure HR reports are completed and submitted in timely manner.
• Under the direction of the Area Manager and working with the country HRA team, study new government legislation and make recommendations for updating policies in order that they comply with Ukrainian Law.
• Ensure all staff have updated job descriptions.
• Provide professional guidance & support to staff, and advocate for staff so as to ensure that their rights as employees are realized.
• Prepare and schedule are induction for staff
As Team Leader the post-holder is responsible for the following:
• Accountable for people management of employees, usually working in the same area of work.
• Accountable for ensuring that agreed work plans and tasks set by the Manager are implemented on time.
• Hiring and termination of employees and conducting performance appraisals (closely overseen by the next-level manager)
Reports to Head of Support Services with Technical Supervision from the HR Manager
Roles reporting to this position: Human Resources and Administration staff
Required experience and competencies
• At least 3 years' experience in relevant field
• Full professional proficiency in English
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC's values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Required education Master's degree in relevant field is highly desirable
We offer
Contract length: Open-ended contract upon successful completion of the three-month probation period. Band: G management
Designation of Duty Station: Kharkiv with potential travel to Sloviansk
Start date: As soon as possible
Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for National Staff.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 3rd March, 2024
DRC as an employerBy working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
APPLY FOR POSITION
Application due:
3/3/2024 Workplace:
Kharkiv Department/Country:
Ukraine Contract type:
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