Office Administrator - Dublin - Institute of Professional Auctioneers and Valuers

    Institute of Professional Auctioneers and Valuers
    Institute of Professional Auctioneers and Valuers Dublin

    1 day ago

    Default job background
    Technology / Internet
    Description

    Office Administrator Role Overview

    HJ Byrne Estate Agents is expanding its presence in 2024, driven by new opportunities and ventures. We are seeking an experienced Property Management Administrator to join our team in Phibsborough.

    We are a well-established real estate agency with over 167 years of history. Our success stems from providing high-quality professional service to our clients.

    We are looking for motivated professionals who strive to exceed expectations and deliver excellence in service and client satisfaction. This opportunity offers the chance to work in a dynamic team environment, delivering exceptional service. The successful candidate will be self-motivated, proactive, and possess excellent communication and organizational skills.

    Key Responsibilities:

    1. General office administration duties
    2. Supporting sales & letting agents
    3. Utilizing CRM systems & marketing tools
    4. Drafting advertisements for sales & lettings
    5. Ensuring timely payment of rents and following up with tenants in arrears
    6. Drafting contract documentation, lease options, and other relevant documents
    7. Compiling leases and transfer of utilities
    8. Handling tenant inquiries and requests
    9. Coordinating maintenance & repairs with contractors and tenants
    10. Providing tenancy management functions as part of a team
    11. Coordinating move ins & outs
    12. Maintaining accurate records and filing

    Requirements:

    • Excellent organizational skills and a 'can-do' attitude
    • Strong customer-oriented skill set
    • Ability to problem-solve and negotiate
    • Fluent written and oral English
    • Proficiency in Microsoft Office, particularly Word and Excel
    • Ability to build long-term relationships with stakeholders

    Job Details:

    Full-time position

    Monday to Friday, 9:00 – 17:30

    Dublin City Centre and in-person work location

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