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- Preparation of information, decks and reporting templates for divisional partners meeting, Executive and other team meetings on behalf of the Head of Consulting
- Preparation of information, decks and reporting templates for group committees and group reporting on behalf of the Head of Consulting
- Tender tracker management
- General administration and secretarial support to the two partners and wider team covering a range of support services offered by a person in this position, including:Manage relationships in confidence on behalf of the Partners including clients, staff and external parties Plan and schedule meetings, conferences and events as requiredPartner diary management (very limited)Screening and dealing with phone callsOrganising and attending team meetings, circulating agendas and action items Organising travel arrangementsPreparation of reports, minutes, presentations, and letters to company standard Invoicing/ billing and working with the accounts team at month endSome specific project work for internal administration or marketing related projects (eg events, website etc)Liaising with Facilities, Marketing and IT about various issuesOther ad hoc duties as required
- Management of departmental subscriptions and renewals
- Preparing tender documents, especially public body tenders on the eTenders platform
- Anti-money laundering procedures and client onboarding administration
- Attending debtors' meetings and organising quarterly finance exercises
- Used to operating in support of senior partners or similar grade
- A minimum of 5 years' experience in a similar role
- Strong interpersonal communication skills
- Ability to multitask, use initiative and prioritise workload
- Requirement to be office based for at least 4 days a week
- Confident, with the ability to work within multiple management structures
- Positive and trustworthy individual
- Solutions driven and interested in active problem solving
- Excellent writing skills (draft letters, input to reports etc)
- Attention to detail and accuracy
- Responsive and flexible approach to work, with a "can-do" attitude to requests and tasks
Senior Personal Assistant - Dublin, Ireland - Mazars
Description
The Position
We currently have an opportunity for a Senior Personal Assistant to provide support to a partner in our Consulting Department and the Head of Consulting. This Department and the firm is a dynamic, growing team of professionals. The ideal candidate is systematic and methodical in their approach, requires excellent organisational skills and remains proactive in supporting the needs at firm and team level. The candidate should have excellent communication and interpersonal skills and understand the importance of confidentiality. The firm is open to hybrid/flexible working arrangements.
Responsibilities
Particular responsibilities involved in this role relate to the following tasks:
Principal Requirements