Accounts Payable Specialist - Cork, Ireland - Project Delivery Partners

Description

Position: Accounts Payable Specialist

Reporting to: Head of Finance

Location: Cork OfficeType: PermanentSalary: (DOE)

Company Information:

Project Delivery Partners (PDP) is a specialized project delivery consulting company delivering strong project management and technical expertise across 3 continents with particular focus on servicing some of the worlds largest Pharma companies.

Working alongside offices and operations in North America, Switzerland and Singapore, the Finance team will from its Cork Office support the Groups growing activities.

You will be expected to already have the skills and experience to deliver across most or all of the role requirements though will be working directly with an experienced Financial Controller and management accountant who will support you and give necessary training for the role.

PDP currently utilises cloud-based solutions such as Xero accounting software and Dropbox (for all shared files) which provide efficient tooling to the business. The company is still young (just over 6 years since formation), but has been very successful to date and has ambitious plans for growth. As such, you must be comfortable in this environment and culture and willing to contribute as a team player.

Job Description:

Responsibilities and tasks of the role includes but are not limited to:

• Management of accounts payable (AP) ensuring timely invoice processing and payment of all sub-contractors and suppliers
• AP finance onboarding management
• Responsible for global timesheet management and global expense submissions
• Timesheet & Expense analysis and tracker report completion
• Processing and securing approvals on timesheets for processing for AR and AP purposes
• Liaising with billable resources regarding timesheets, approvals, expenses and ad-hoc tasks
• Storing and managing all documents effectively on a cloud-based storage platform
• Organising and maintaining a busy inbox ensuring all timesheets and queries dealt with within required timeframes
• Bank reconciliations - posting of bank transactions for the group globally
• Bookkeeping and general ledger management across all the group entities
• Responsible for providing financial, administrative and clerical services and ensuring accuracy and efficiency of financial operations.
• Support payroll administration and payroll related activities
• Bookkeeping and general ledger management across all the group entities
• Provide general office / finance administration duties to meet business needs and supporting the financial controller.
• Assisting with month end and intercompany transactions across the group including intra group invoicing when required
• Liaise with both internal and external stakeholders in addressing and any other ad hoc queries

Education and Experience

• Previous experience within a busy finance department with minimum of 3 years relevant experience
• Experience of other accounts reconciliation and financial analysis would be advantageous but is not essential.
• Possess a keen eye for detail with a high level of accuracy
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Good communication (written and verbal) and interpersonal skills
• Independent and takes own initiative
• A structured and organised person

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.