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- General administration and secretarial support to the Consulting Partners and wider team covering a range of support services offered by a person in this position, including:
- Manage relationships in confidence on behalf of the Partners including clients, staff and external parties
- Plan and schedule meetings, conferences and events as required
- Partner diary management
- Screening and dealing with phone calls
- Organising and attending team meetings, circulating agendas and action items
- Organising travel arrangements
- Preparation of reports, minutes, presentations, and letters to company standard
- Invoicing and working with the accounts team at month end
- Liaising with Facilities, Marketing and IT about various issues
- Supporting staff around key deadlines
- Other ad hoc duties as required
- Management of departmental subscriptions and renewals
- Preparing tender documents, especially public body tenders on the eTenders platform
- Anti-money laundering procedures and client onboarding administration
- Attending debtors' meetings and organising quarterly finance exercises
- A minimum of 2 years' experience in a similar role
- Strong interpersonal communication skills
- Ability to multitask, use initiative and prioritise workload
- Confident, with the ability to work within multiple management structures
- Positive and trustworthy individual
- Solutions driven and interested in active problem solving
- Excellent writing skills (draft letters, minutes, reports etc)
- Natural attention to detail and accuracy
- Produce results and keep track of multiple deadlines
- Responsive and flexible approach to work, with a "can-do" attitude to requests and tasks
Personal Assistant - Dublin, Ireland - Mazars
Description
The Position
We currently have an opportunity for a Personal Assistant to provide high level support to senior Partners in our Consulting Department together with the wider team. This Department and the firm is a dynamic, growing team of professionals. The ideal candidate is systematic and methodical in their approach, requires excellent organisational skills and remains proactive in supporting the needs at firm and team level. The candidate should have excellent communication and interpersonal skills and understand the importance of confidentiality. The firm is open to hybrid/flexible working arrangements.
Responsibilities
Particular responsibilities involved in this role relate to the following tasks:
Principal Requirements